Difference between revisions of "Import from BIBID v1"

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{{topic|AquilaCRS}}
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{{ProductTopic|Technical (IT)|Instructions}}
  
  
 
==Importing Records from BIBID v1==
 
==Importing Records from BIBID v1==
  
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The BIBID Import process will import and convert your BIBID records into the new iBID database format.  
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The BIBID Import process needs to be completed before any user activity on the database.
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It will import and convert your BIBID records into the new iBID database format.  It creates all the necessary patient and ibid database records, perform data analysis calculations and performs the latest "version 2" validation checks.
 +
 
 +
 
 +
===Pre-requisites===
 +
 
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You must have registered your IBID database before the BIBID Data Transfer options become available.  See [Installing AquilaCRS] for more information.
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Due to the high level of processing needed, it is recommended that you select a modern PC with a high quality network connection.  Ideally the process should be run on the server that hosts the new IBID database.    Hardware recommendations:
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* Modern dual core processor
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* Minimum 2Gb RAM.
  
 
You can import data from your older BIBID database if your new iBID v2 database meets the following criteria
 
You can import data from your older BIBID database if your new iBID v2 database meets the following criteria
 +
 
* You have no iBID records already manually entered into your database
 
* You have no iBID records already manually entered into your database
 
* You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
 
* You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
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* You have BIBID v1 installed on the PC you're using to run the import process.
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* Ensure you have access to www.bibid.org.uk & www.nbid.org on the pc you're using (the new software uses these sites to retrieve updates)
  
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If you have not already, please register your new iBID system using your existing Unit ID.
 
  
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You will see the following item on the iBID dashboard.
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===Step 1: Start the Import===
  
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[[File:bibid_import_dashboard.png]]
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Log onto IBID as an Administrator and go to the '''IBID Installation and Setup''' tab.
  
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Click '''Run BIBID Import''' to start the import process.
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[[File:bibid_data_transfer.png]]
  
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===Step 1: Log in to BIBID v1===
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Click '''BIBID Data Transfer''' to start the import process.
  
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You now need to log into BIBID using the '''SYSDBA''' user profile. (You are already logged into iBID).
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===Step 2: Log in to BIBID v1 via the Data Transfer Software===
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You now need to log into BIBID using the '''SYSDBA''' user profile. (You are already logged into iBID).  If you need the SYSDBA password please [http://www.ibidb.org/helpdesk contact Cathy Reade] at Wythenshawe.
  
 
[[File:bibid_import_login.png]]
 
[[File:bibid_import_login.png]]
  
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===Step 2: Run the Import===
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===Step 3: Run the Import===
  
 
Once you're logged into BIBID, you will see the start screen that summarises the import process.  This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.   
 
Once you're logged into BIBID, you will see the start screen that summarises the import process.  This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.   
  
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'''Please ensure''' that if you're using a laptop it has sufficient battery or is using AC power.
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'''It is advisable to ensure that your laptop is connected to a power outlet'''.
  
 
[[File:bibid_import_start.png]]
 
[[File:bibid_import_start.png]]
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Click "Start Import" and the records will start to import and be converted into the new format.
 
Click "Start Import" and the records will start to import and be converted into the new format.
  
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===Step 3: Confirm the Import was Successful===
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 +
===Step 4: Confirm the Import was Successful===
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 +
In the event of any errors during import, please record the precise wording of any errors that may appear on screen. Any data errors will appear in the error log that should be sent to us. See below.
  
 
[[File:Bibid_import_complete.png]]
 
[[File:Bibid_import_complete.png]]
  
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Any errors will appear in the error log.   
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'''Reporting Errors'''
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 +
In the event of any errors, or if you're a beta test site, please attach the log files to an email & send to [mailto:support@evohelpdesk.co.uk support@evohelpdesk.co.uk] for analysis.   
 +
 
 +
The log files are saved to your "My Documents" folder and are:
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 +
* '''BIBID_Import_Log.txt'''
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* '''BIBID_Import_Error_Log.txt'''
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 +
 
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===Step 5: Export and Upload to the National Database===
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Run '''Step 2''' and '''Step 3''' on the '''IBID Installation and Setup''' page
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 +
[[file:bibid_data_transfer.png]]
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 +
 
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===Contact Details===
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 +
Contact details in the event of problems:
  
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'''If you are a testing site''', please email '''BOTH''' log files to support@evohelpdesk.co.uk for analysis.
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Cathy Reade: 0161 291 6323 / cathy.reade@uhsm.nhs.uk
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Stuart Clennett: 01964 503 400 / stuart@evolutionhealthcaresystems.co.uk
  
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( TO DO include instructions for this )
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[[Category:Admin Help]]
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[[Category:AquilaCRS]]
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[[Category:IBID]]

Latest revision as of 11:38, 25 September 2012

This is a Technical (IT) Instructions topic


Importing Records from BIBID v1

The BIBID Import process needs to be completed before any user activity on the database.

It will import and convert your BIBID records into the new iBID database format. It creates all the necessary patient and ibid database records, perform data analysis calculations and performs the latest "version 2" validation checks.


Pre-requisites

You must have registered your IBID database before the BIBID Data Transfer options become available. See [Installing AquilaCRS] for more information.

Due to the high level of processing needed, it is recommended that you select a modern PC with a high quality network connection. Ideally the process should be run on the server that hosts the new IBID database. Hardware recommendations:

  • Modern dual core processor
  • Minimum 2Gb RAM.

You can import data from your older BIBID database if your new iBID v2 database meets the following criteria

  • You have no iBID records already manually entered into your database
  • You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
  • Ensure you have access to www.bibid.org.uk & www.nbid.org on the pc you're using (the new software uses these sites to retrieve updates)


Step 1: Start the Import

Log onto IBID as an Administrator and go to the IBID Installation and Setup tab.

Bibid data transfer.png

Click BIBID Data Transfer to start the import process.


Step 2: Log in to BIBID v1 via the Data Transfer Software

You now need to log into BIBID using the SYSDBA user profile. (You are already logged into iBID). If you need the SYSDBA password please contact Cathy Reade at Wythenshawe.

Bibid import login.png


Step 3: Run the Import

Once you're logged into BIBID, you will see the start screen that summarises the import process. This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.

It is advisable to ensure that your laptop is connected to a power outlet.

Bibid import start.png

Click "Start Import" and the records will start to import and be converted into the new format.


Step 4: Confirm the Import was Successful

In the event of any errors during import, please record the precise wording of any errors that may appear on screen. Any data errors will appear in the error log that should be sent to us. See below.

Bibid import complete.png

Reporting Errors

In the event of any errors, or if you're a beta test site, please attach the log files to an email & send to support@evohelpdesk.co.uk for analysis.

The log files are saved to your "My Documents" folder and are:

  • BIBID_Import_Log.txt
  • BIBID_Import_Error_Log.txt


Step 5: Export and Upload to the National Database

Run Step 2 and Step 3 on the IBID Installation and Setup page

Bibid data transfer.png


Contact Details

Contact details in the event of problems:

Cathy Reade: 0161 291 6323 / cathy.reade@uhsm.nhs.uk Stuart Clennett: 01964 503 400 / stuart@evolutionhealthcaresystems.co.uk

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