Difference between revisions of "About Patient Folders"

Revision as of 17:41, 27 August 2014

Folder Home

Patient folders are created to record each episode (treatment or trauma) a patient has, an episode can be a burn, plastic surgery procedure or specialist care by a burns team. A patient folder forms the central point of the patient record overall. Each patient folder may have one or many medical specialities linked to it. In the case of IBID only the Burn Injury speciality is included.

(TODO: Consider putting this paragraph and picture at the end of the Patient Demographics section)

When the patent demographics record has been newly created & saved by clicking Save & Close, an option to create a folder appears. To create a new IBID folder click on the Burn Injury IBID option.

The folders are a central hub for each patient record, it will link to the patent demographics, contain the patients IBID episodes and link the patients daily dependency care to the patent record.

At the top of the patient folder a summary of the demographics information is displayed, an "Edit" or "Dismiss" button is present to enable ease of editing. Once the Dismiss button is selected the field will display a summary containing Patient Name, Nhs Number, Date of Birth and Age.

The top field of the folder itself is a text field (up to 255 characters) and is pre-filled with "New Folder" and the date. Please feel free to replace this with a better description of the contents of the patient record, searchable keywords can be free typed in to this field, such as Scald injury to right arm from domestic kettle.

Navigation Bar

To the left side of the screen is the navigation bar.

The Action group creates:

• New IBID Record can be created by clicking on the IBID Record button.
• Daily Dependency Record can be created by clicking on the Daily Dependency button.

The View group:

• Burns Care Journal with a timeline of events for each case. For further information on Burns Care Journal please see Care Journal.
• IBID Summary a short snapshot of the patents episode from demography to follow up. For further information on IBID Summary please see IBID Summary.
• Validation Errors List a full list of validation errors for each episode. For further information on Validation Errors please see Validation Errors.

Folder Details

located at the bottom of the Navigation bar click on the tab to display folder Details.

(TODO: please make this screen shot smaller)

• Start date, the date the folder was created.
• Pass Phrase this is a security code or password for services outside the NHS to have access to the information inside the record, such as the fire brigade or police. To reveal the password click unmask.
• Flag for Audit a searchable field for Audit cases.
• Flag for Research a searchable field for Research cases.
• Flag as Duplicate in the event of a duplicate record created for the same patient this tick box will mark one as duplicate. Highlight the duplicate record, then tick the Flag as Duplicate tick box.
• Key Words : the search for keywords is not yet implemented, so please use the folders description field to enter searchable keywords.

Folder View

Once the patient folder has been created subsequent Ibid records will be displayed in a card type view for each Ibid record created.

The Ibid toolbar on the patient folder page will display a refresh button,

• The number of Ibid records (in this case IBID Record | TOTAL 2)

• Open ibid record button.

• New Ibid Record button.

• Large View button (This will compress the card details view in to a summary view)

• Highlight the ibid record card you wish to open, click the open folder icon on the Bbid record |total

Once the Patent folder has been created a New IBID Record will need to be created for each injury or episode. For further information please see Creating an IBID Record